Accelerate Your Revenue Cycle While Staying Audit-ready Data Entry

Simplify audit work with our expert HIPAA-secure data entry

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Healthcare Data Entry

In healthcare, manual data entry processes are prone to expensive mistakes, compliance issues, and inefficiency—problems that waste both time and money for providers. With workflows tailored to the exact needs of healthcare facilities, our data entry services ensure accuracy while observing HIPAA protocols and using specially trained staff. This clears the way for accurate record maintenance, expeditious reimbursements, and agile operations with no extra costs incurred. You can count on us as your partner who keeps backend operations streamlined while maintaining audit readiness and a patient-centric focus. Let us optimize your healthcare operations through our data entry solutions—contact our experts today.

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Healthcare Data Entry Services We Offer for Seamless Patient Experience

Appointment Scheduling Entry
Patient Demographic Data Entry

We precisely capture and process patient demographics to coordinate clinical care while expediting insurance verification.

Patient Information Entry
Medical Records Data Entry

Our team captures clinical narratives alongside lab results and diagnostic documents, ensuring adherence to EHR standards through meticulous transcription structuring.

Medical History Entry
Medical Billing and Coding Data Entry

We accelerate claim submissions by accurate CPT, ICD-10, and HCPCS coding, which prevents revenue leakage.


Billing and Coding Entry
Insurance And Authorization Data Entry

We enter detailed insurance information and pre-authorization documentation that reduces claim denials and ensures timely reimbursement.

Electronic Health Record (EHR) Data Entry
Appointment Scheduling & Calendar Management

To reduce no-shows, we optimize provider calendars as real-time entries for appointments, cancellations, and reschedules.

Quality Assurance Data Entry
Discharge Summary & Operative Report Entry

To ensure effective care coordination, we meticulously document and integrate surgical notes, discharge instructions, and post-operative information into electronic health records (EHRs).


Electronic Data Capture (EDC) Data Entry
EHR/EMR Data Migration & Integration

We handle the secure transfer and restructuring of legacy electronic health records (EHRs) to modern EHR systems while ensuring clinical workflows are not impacted.

Electronic Medical Record (EMR) Data Entry
Clinical Research & Trial Data Entry

In real time, we assist research teams by entering trial data, patient information, and outcomes into study databases.

Clinical Research Data Entry
HL7 Data Entry & Processing

We enter and process HL7 message data for labs, hospitals, and other healthcare systems to enable seamless integration and technology interoperability.


Diagnostic and Lab Results Entry
Audit & Compliance Documentation Entry

To assist healthcare providers in maintaining HIPAA, MIPS, and MACRA-compliant environments, we automate the input of audit documents, removing the burden of soliciting sensitive information.

Our Benefits-focused Medical Data Entry Services

Zero-Error Data Entry Backed by Multi-Level Quality Checks

Our multi-layered quality assurance processes ensure accuracy, trimming, and rework along with rejection rates to non-existent strides for every field, including diagnosis codes and insurance IDs.

Remote Workflows with HIPAA Compliance and Comprehensive Audits

HIPAA regulations govern all data entry processes, ensuring every operation is monitored and can be audited in real-time, along with time-stamped documentation for compliance analysis.

Support Integration Across EHR, PMS & RCM Systems

We understand Epic, Cerner, Athenahealth, Kareo, and AdvancedMD, which helps your organization maintain accurate compliance throughout systematized structured data population.

Specialized Staff Educated in Relevant Medical Terms and Codes

To enhance billing accuracy and help eliminate preventable denial encounters within clean pay cycles, our financial data entry staff are trained in clinical jargon and ICD/CPT coding systems.

Scalable Services for Healthcare Networks Operating from Multiple Locations

Practitioners operating individually or as part of a network of several multi-facility providers can access the flexibility to scale services from anywhere, strategically.

The ORCM Advantage

Each client receives a unique, unmatched value based on retained services that span beyond contracted levels granted through streamlined workflows.

Unparalleled Expertise
Real-time Dashboard Access
Our real-time dashboards capture measurable KPIs such as volume tracked by quality scores alongside entry monitoring, demonstrating unparalleled visibility and performance.
Dedicated Support
Adaptive Staffing Model for Easy Scalability
We adjust staffing tiers during periods of high surge, which steers heightened activity while retaining uninterrupted operations.
Quality Guarantee
Industry-Workflow Automation Technology
Our unique automation layer identifies duplicates, missing fields, and inconsistent formats before human checks, reducing average processing time by 35%.

Our In-depth Case Studies That Show Our Commitment to Healthcare Data Entry Services

Discover the transformative impact of OutsourceRCM' medical data entry service through our compelling case
studies. Witness the remarkable outcomes we have achieved for healthcare organizations, enabling them to
optimize their revenue potential.

OutsourceRCM Helps Southern California Home Infusion Provider Achieve 98% Accuracy in Medical Billing

Fort Myers Medical Billing Company Sees 40% Increase in Revenues with Seamless Transition to ICD-10 Implementation.

OutsourceRCM's Achieves 98% Accuracy and 24-Hour Turnaround Time for Healthcare Support Services.

Client Testimonials for Our Exceptional Services

Joan Palmeiri, President,
Healthcare Consulting company
I want to thank you both for the great job you are doing. I could not be happier with my decision to work with you. I am looking forward to our continued relationship and growth.
Kavita Wadhwani,
CEO, CHPPS, CA
OutsourceRCM helped us identify the errors in our billing system that led to delays & losses. Today, we do not worry about internal billing anymore.
Dr. Naras Bhat,
Allergy & Weight Loss Center, PA
They have managed our RCM services with such competency that we have maximized reimbursement year-on-year.
Owner,
Healthcare Management Consultant, TX
The team at OutsourceRCM has reduced the burden on my shoulders and made my life so much easier! They are extremely professional and never seem to skip a beat. I am extremely glad that I found them and recommend everyone to give their services a try.
Private Practice Therapist,
Washington
Your knowledge of billing codes and carrier specific ancillary forms is second to none. I have never had such an experience of claims coming back so much faster. What I like the most is despite having over 200 other clients to attend to, you never fail to deliver first class customer service and results to us.

Elevate your healthcare management efficiency by engaging our exclusive healthcare data entry professionals. Get started today!

FAQs

What’s your approach to discrepancies between EHR system requirements and handwritten or scanned documents?
Our approach consists of a two-stage review process for resolving gaps, such as illegible handwriting and partially scanned records, where we compare them with templates to streamline the document before final entry.
What do you follow as a standard procedure for indexing and tagging data while ensuring easy retrieval in EHR systems?
We use encounter-specific, client-centric rules like specific name (Visit Type), Provider ID, EncounterID, etc., marked with metadata using defined standards, ensuring downstream workflow processes efficiently utilize the information entered.
How do you transition to a new client with proprietary template frameworks without prior documentation structures?
We compile your bespoke requirements with our template library using designated project SOPs, after which we consult stakeholders and attend sign-off rounds before large-scale live rollouts.
What predefined steps do you take when there are continuous discrepancies in data entry or when data is not updated on time?
Your customization can include setting task flag automation, supervisor notifying, and inter-week report anomaly compilation. At the same time, advanced ticketing systems linked external frameworks to expand processor-based processes, integrated background rules, and structured logic.
Can you follow our internal naming conventions, abbreviations, and practice-specific terms?
Yes, we create a customized lexicon library for each client engagement, which ensures that terminology, shorthand, and structured language are cohesive across all touchpoints.
How do you change control when clients alter their forms, codes, or documentation hierarchy?
We document all changes within our version-controlled workflow management system, where we update with multiple dry runs before approval to avoid errors in production phases.
What systems do you use for workload distribution and monitoring within your data entry teams?
Our internal task management systems offer real-time workload distribution and load balancing while capturing timestamps, improving efficiency calculation per resource, and SLA compliance.
How do you manage backlog clearance in the initial transition periods or cycles of high-volume work?
During onboarding, we deploy a ramp-up team, while during volume spikes, we add extra floaters, prioritizing older records to clear the backlog efficiently without sacrificing quality.
Post-entry, what are your policies on retaining data, backing it up, or disposing it?
We adhere to stringent ephemeral data lifecycle workflows wherein files classified as ‘temporary’ are encrypted and retained solely based on contract terms, where deletion logs are provided after compliant destruction or archiving as stipulated.
Can we request client-specific reporting metrics apart from volume and TAT, including error classifications, document types, or resource-specific productivity?
Yes. We offer customized analysis dashboards or scheduled reports containing filters like delay taxonomy, document-level complexity, turnaround times, and workforce-specific productivity to facilitate detailed performance evaluations.